Yamagata Creative City Promotion Council (hereinafter collectively “YCCPC”) recognizes that all personal information provided by you, our customers, and clients through their business with YCCPC must be handled and protected with the utmost care. Therefore, YCCPC will follow the basic policy stated below to fulfill its responsibility.
In handling any personal information, YCCPC pledges to fully comply with the Private Information Protection Law (hereinafter the “Law”), other relevant laws and regulations, and pursuant to practices in this respect that are generally accepted as fair and reasonable. Further, YCCPC will continuously endeavor to improve the handling of such personal information.
YCCPC will continuously update and revise rules and management systems for handling and protecting personal information and ensure compliance by its employees with such rules and systems. Further, YCCPC will ensure to supervise their trustees, if any, appropriately.
YCCPC will use personal information only to the extent and for the purposes specified (hereinafter the “Purpose”), which will be announced or noticed to the persons to whom the information pertains.
YCCPC will take necessary measures to properly manage and protect personal information to prevent it from being leaked, lost, and falsified.
YCCPC, through its specific office, will faithfully make all efforts to promptly receive, correct, revise, delete, or cease personal information in possession upon verification that the person making the request is indeed the data subject.
【Purposes of Use of Personal information】
YCCPC may lawfully use personal information only as needed for its business performance according to its business purposes to the extent that it may require.
to inform and provide its products and services;
to develop its products and services;
to procure raw materials, goods, and services, and
to respond to inquiries by the individual.
【Use of Personal Information Within YCCPC】
YCCPC may share personal information, including name, address, telephone number, mail address, place of employment, job title, etc., with its group companies as listed herein for the Purpose. YCCPC will be solely responsible for such use. For any inquiries or complaints, please refer to the contact address stated hereunder.
【Disclosure to Third Party】
YCCPC will not disclose personal information to any third party except for the use of personal information within YCCPC or to its trustees stated above and in the following cases:
When a person’s approval is granted beforehand;
When the disclosure is in a statistical form which does not identify person;
When applicable, laws and ordinances require disclosure. Also, we may disclose your personal information to respond to subpoenas and court orders;
When the disclosure is necessary to protect human life, human body, and personal property, while it is difficult to obtain a person’s agreement to disclose his or her personal information, or When the disclosure of personal information is necessary to support a public operation of the national government or the municipality that person’s refusal to allow the disclosure of personal information would limit the accomplishment of such operation.
You may request to obtain confirmation concerning whether YCCPC is holding or processing personal data relating to you and confirmation concerning the use of the personal information in possession of YCCPC. If such a request is made, YCCPC requires that your proof of identity should be provided. When YCCPC finds it necessary to disclose, YCCPC will disclose your personal information in possession of YCCPC to you to a reasonable extent and in a reasonable period of time.
【Correction, Deletion, etc. 】
You may request to correct, add or delete your personal information. If such a request is made, YCCPC requires that your proof of identity should be provided. When YCCPC finds it necessary to correct, add or delete, YCCPC will correct, add or delete your personal information in possession of YCCPC to a reasonable extent and in a reasonable period of time.
【Suspension of Use and Elimination】
You may request to cease the use or eliminate personal information. If such a request is made, YCCPC requires that your proof of identity should be provided. When YCCPC finds it necessary to cease or eliminate the use in accordance with Section 27 of the Law, YCCPC will cease the use or eliminate your personal information in possession of YCCPC to a reasonable extent and in a reasonable period of time.
Please note that if part or all of your personal information becomes unavailable to us, we may be unable to provide satisfying service. Your kind understanding and cooperation will be appreciated. (There may be cases where we cannot answer your request to suspend our use of or delete the personal information if the personal information were managed according to the related laws and regulations.)